This document covers how to set different applications to open PDF files in macOS. By default, macOS has Preview the built in PDF reader open and render all PDFs. This can be changed with a few simple steps. Users can apply a change to make it so Excel, Word, & PowerPoint files that are stored in OneDrive, SharePoint, or Outlook open in their desktop app by default. If users prefer to have files open in the online application, no action needs to be taken. To make the this change, go to File Options Advanced Link Handling in any Office 365 desktop application and check the box next to “Open supported hyperlinks to Office files in Office desktop apps”. If the App you want to use to open the file with is ‘greyed out’ and you can’t select it – no problem. Click the Enable: menu and select All Applications. Now the App you want to select will not be greyed out. Make sure that the Always Open With box is checked, and then click the Add. Like so many things with Google, this is not a problem, not a programming oversight. It's simply a paradigm shift. The easiest way to open any supported format right from your local hard drive is to add this extension to Chrome: Office Editing f.
From documents, resumes to books, PDF is a pretty standard file format. Mac’s default PDF viewer is Preview. But you can easily change the default PDF viewer on Mac in just a few clicks.
Preview is great for viewing PDFs and basic annotating. However, it lacks a few features. To modify the text or to fill forms, you will need a sophisticated PDF editor app, and making them the default PDF viewer will save both time and energy. Todo for mac.
How to Set the Default PDF Viewer in macOS Catalina
If you have downloaded an alternative PDF viewer on your Mac, the app might have prompted you to become the default application. So, before we move on, let’s first check what is a default PDF reader on your Mac.
Check the Default PDF Viewer on Mac![]()
Step #1. Lookup a PDF file on your Mac and right-click or tap it with two fingers.
Step #2. Hover the cursor on Open With and observe the dialogue box that appears.
The first option in the listing will have (default) written behind the app. This signifies that the app is currently the default PDF viewer on your Mac.
Now that we have discovered it, let’s get down to switching the default PDF viewer.
How To Change Default Apps To Open Documents MacosTo Change Default PDF Viewer on Mac
Step #1. Tap the PDF file with two fingers or right-click to invoke the contextual menu.
Step #2. Move the cursor to Get Info and click.
Step #3. In the pop-up window, look for the “Open With:” menu. If the tab is closed, expand it by clicking on the small grey arrow beside it. How to view purchased apps on itunes.
Step #4. Here, click on the drop-down menu and select the application you prefer.
Change Default App Windows 10
Step #5. Once selected, click on Change All… button to make it default.
Step #6. Click Continue to confirm.
And now, when you check the default PDF viewer on Mac, it will have the app you set.
Windows 10 Cannot Change Default App
That’s All
Do note that this method does not just apply to PDF files. This indeed is the way to change the default app of any kind of file. So, go ahead, mix, match, and play!
How To Change What Program Opens Files
And as far as file formats go, PDF is amongst the most popular and secure document formats out there. And thankfully Mac carries a variety of features to accommodate the format, such as:-
How To Change Default Apps To Open Documents Macbook Pro
A self-professed Geek who loves to explore all things Apple. I thoroughly enjoy discovering new hacks, troubleshooting issues, and finding and reviewing the best products and apps currently available. My expertise also includes curating opinionated and honest editorials. If not this, you might find me surfing the web or listening to audiobooks.
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